What is Document Scanning? – Definition, Examples, And More

Document Scanning is the process of scanning physical documents and converts them into digital form. The converted documents are stored in digital format on computers and are available to users through WAN/IFO, IFA, FIFO, or NFS. Document scanning is used in various industries, such as medical, legal, educational, business, and software applications. Document scanning involves image conversion using conventional scanners or optical scanners. Some scanners are capable of digital image capture, while others require a special software program.

Document scanning, sometimes called digital imaging, is also the process of capturing electronic digital images of hard paper documents. The captured images are then converted into a digital form using OCR (optical character recognition) software. OCR digitization is achieved by applying an optical pattern on the captured paper images using a computer program. Optical character recognition (OCR) is the most commonly used digital-image processing method in the field of text extraction and OCR is the key to improving the quality and reliability of captured electronic documents. There are many manufacturers who make OCR scanners that can convert paper images into digital format for storage and retrieval. Some scanners work by having a pre-determined pattern extracted from each paper page, whereas others require manual input.

Document Scanning and OCR are an effective method of scanning physical and electronic documents for the purposes of data recovery, archiving, and storage. In order to get the best results, document scanning needs to be done in the right format and with the appropriate tools. This makes it important to choose a document scanning company that has both experience and expertise when it comes to scanning paper documents, since good scanning machines and scanners are expensive.

There are two types of document scanning: optical (digitization) and digital (digital image recovery). Physical digitization is done with the aid of a scanner; digital image recovery methodologies use scanners or computers to extract the desired images. Digital images, however, are generally lower quality than those derived from a scanner. Optical document scanning takes slightly more time but produces higher quality images, and is generally used for important documents such as business documents or medical records.

For small businesses, OCR offers great advantages. It helps the company save money, as it eliminates the need to print paper documents or scan them manually. It also allows companies to maintain compliance with stringent HIPAA policies and regulations without incurring additional costs. Because of its ease of use and high level of accuracy, document scanning is becoming increasingly popular among small businesses in all sectors.

For more information about Document Scanning, visit the Arizona Institute of Photography. We offer a full range of technology solutions for every type of document scanning. Whether you’re looking to scan photographs, electronic forms, or paper documents, we can help! Our nationwide network of professional imaging technicians provides the highest quality scanning available. Our experienced technicians are ready to help you. Contact us today!